Film Licensing & Administration Assistant (32 hours per week) (m/f/d)

Your Responsibilities

• Coordinate film licensing with planetariums and distribution partners, from closed deal through signed agreement, invoicing, and CRM entry
• Record ticket sale reports from theatres and invoice venues accordingly
• Prepare and manage licensing agreements, invoices, and customer records
• Support the sales process by collecting technical details (e.g., dome specifications, resolution requirements)
• Act as the main point of contact for customers after a sale closes, helping troubleshoot issues Help improve internal workflows and documentation, and support the team with occasional operational or office-related tasks

Requirements

• Experience with invoicing and basic bookkeeping
• Strong written English (for international clients)
• Comfortable with CRM and spreadsheet tools, ideally proficient in Excel

You'll Thrive in This Role If You Are

• Highly organized and detail-oriented, with a strong focus on accuracy when managing contracts and records
• A proactive, ownership-driven person, comfortable managing multiple priorities
• Background in business administration, office coordination, or licensing/contracts work preferred German (B1+) and Zoho experience are a plus

What We Offer

• A role with real ownership in a growing, international niche industry
• A small, collaborative team working alongside filmmakers and producers
• A centrally located office in Munich, near the English Garden

Job Types: Part-time, Permanent Work Location: In person