Freelance Bookkeeper & Finance Coordinator (m/f/d)

You will take ownership of the day-to-day financial administration of the company and act as the bridge between our internal systems and our tax advisor. Your goal is to ensure that financial information is accurate, organised, up to date, and easy to access while continuously improving processes to reduce administrative workload.

Bookkeeping & Financial Administration

• Manage and maintain our spend managent tool Spendesk
• Organise and reconcile receipts and invoices
• Categorise transactions and ensure records are complete
• Prepare monthly bookkeeping handovers for our tax advisor
• Maintain accurate financial filing systems Monitor incoming and outgoing payments Track outstanding invoices and follow up where necessary Support basic cashflow visibility and reporting

Process Improvement & Automation

• Identify opportunities to streamline financial workflows
• Reduce manual administration through automation and improved systems
• Support the implementation of AI-assisted processes where appropriate
• Help create a modern and scalable finance function as the company grows
• Work with leadership to improve financial visibility and reporting

Coordination & Communication

• Liaise with team members regarding missing receipts and documentation
• Coordinate with our external tax advisor
• Ensure financial records remain organised and audit-ready
• Provide occasional financial and administrative support to leadership

Essential

• Experience in bookkeeping, finance administration, or accounting support
• Strong organisational skills and attention to detail
• Comfortable working independently and taking ownership of responsibilities
• Familiarity with German bookkeeping processes
• Excellent communication skills Reliable, proactive, and solutions-oriented mindset

Nice to Have

• Experience with Spendesk, SevDesk, DATEV, or similar platforms
• Experience working with startups, SMEs, or growing businesses
• Understanding of German GmbH structures
• Experience working with external tax advisors
• Interest in process optimisation and digital systems

Benefits

• Flexible hybrid working
• Direct collaboration with the founder and leadership team
• Opportunity to shape how a growing company manages its finances
• Modern, entrepreneurial work environment
• Freedom to improve systems and introduce new ideas Long-term opportunity to grow alongside the business