Proposal Manager - Clinical Services (m/f/d)

RESPONSIBILITIES

• Review and analyze incoming RFPs related to Phase I / Early Clinical Development studies
• Coordinate and lead proposal kick-off meetings with relevant subject matter experts across departments
• Develop comprehensive, high-quality proposals and budgets tailored to client requirements
• Perform detailed cost calculations including risk assessment and margin analysis · Prepare and present proposals to internal and external stakeholders
• Review contract documents and ensure alignment between proposal scope and contractual terms
• Collaborate with Business Development, Clinical Operations, Medical Affairs, Legal, and Finance teams for RFP responses
• Ensure compliance with internal SOPs and quality standards
• Support the continuous improvement of proposal templates, tools, and processes

• At least 3–5 years of relevant work experience in a CRO, pharmaceutical, or biotech company
• Experience in creating proposals for Phase I clinical studies (FIH, SAD/MAD, BA/BE, PK/PD)
• Solid understanding of Early Clinical Development study designs and regulatory requirements
• Experience in the preparation of quotes/proposals
• Experience in collecting and analyzing project requirements from RFP documents or client calls
• Familiarity with clinical unit operations and Phase I site capabilities is an advantage
• Excellent communication and writing skills in English (German is a plus)
• Strong organizational skills and ability to manage multiple proposals simultaneously under tight timelines
• Ability to work in a customer-facing role with high attention to detail
• Experience in cross-functional collaboration (Clinical Operations, Regulatory Affairs, Medical Writing, Finance, Legal)
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Knowledge of CRM tools (e.g., Salesforce) is an

We are looking for an experienced and detail-oriented Proposal Manager to support our Phase I and Early Clinical Development business. In this customer-facing role, you will manage the end-to-end proposal process for clinical study opportunities, translating client requirements into high-quality, competitive proposals and budgets. Working closely with cross-functional experts from Business Development, Clinical Operations, Medical Affairs, Legal, and Finance, you will play a key role in securing new business and ensuring that proposed study scopes, timelines, costs, and contractual terms are aligned. This is an excellent opportunity for a professional with a strong understanding of early clinical development and a passion for developing tailored client solutions.