Administrative and Financial Assistant (m/f/d)
The Embassy of the Republic of Mauritius in Berlin is seeking a qualified, organised and motivated Administrative and Financial Assistant to join its team. This is an opportunity to work at the heart of a busy diplomatic mission, providing essential financial and administrative support to the Embassy, which represents Mauritius in Germany and, on a non-resident basis, in Austria, the Czech Republic, Poland and Turkiye. We are looking for a detail-oriented professional who combines sound financial know-how with strong administrative and organisational skills.
The Embassy of the Republic of Mauritius is an equal opportunities employer and welcomes applications from suitably qualified candidates. Only shortlisted candidates will be contacted. The Embassy reserves the right not to fill the post, to withdraw this advertisement at any time, or to extend the closing date for applications without prior notice.). Gehalt: 40.800,00€ - 45.600,00€ pro Jahr Arbeitsort: Vor Ort
WHAT YOU WILL DO
A. Financial Duties
- Preparation of financial accounts and financial reports
- Processing payments and invoices
- Preparation of budget estimates and ensuring sound financial management of the Embassy's day-to-day operations
- Preparation and submission of VAT refund applications, including subsequent follow-up with the German tax authorities
- Updating and maintaining financial records Liaising with banks, suppliers and landlords
B. Administrative Duties
- Ordering stationery and equipment
- Keeping and updating inventory records at the Embassy and residences of home-based staff
- Assisting newly-arrived diplomatic staff with opening bank accounts, finding accommodation, and setting up telephone and other utility accounts
- Coordination of travel arrangements for diplomatic staff within countries of accreditation
- Supporting official visits and delegations Drafting administrative/financial correspondence Translating official documents into English Handling telephone enquiries Filing incoming and outgoing correspondence in a timely manner
Performing such other duties as directly related to the above or related to the delivery of expected outputs
WHAT WE ARE LOOKING FOR
Essential:
- Diploma or equivalent qualification in Business Administration, Accounting/Finance, Office Management or a related field
- Fluent German and English, written and spoken
- Sound working knowledge of accounting and budgeting procedures
- Proficiency in MS Office (Word, Excel, Outlook) and standard accounting software
- Strong organisational skills and discretion in handling confidential information Legal right to work in Germany
Advantageous:
- Working knowledge of French
- Bookkeeping or accounting certification
- Prior experience in a diplomatic mission or public administration
Location: Berlin, Germany Contract: Permanent — German labour law Hours: Full-time, 40 hours per week Salary: €40,800 – €45,600 gross per annum Start date: As soon as possible Closing date: 31 August 2026