HR & Office Management Specialist (m/w/d)

Tasks

The Role

We're looking for an HR & Office Management Specialist to take ownership of the people and office functions that keep Custom Surgical running, reporting directly to the Head of Finance & Operations. This is a broad, hands-on role for someone who likes variety and wants real responsibility across HR, office management, and a share of finance. You'll be the person who keeps our Munich office and our people processes working smoothly, from onboarding a new hire and managing contracts, to running the office day to day, to supporting payments and invoicing. It's a role with high autonomy and visibility in a small, fast-moving team.

What You'll Do

HR (around 40%)

• Own the end-to-end onboarding process for new hires
• Draft and manage employment contracts, references, and people-related documents
• Maintain and optimize Kenjo, our HR system
• Support payroll preparation and coordinate with external providers
• Support employees on day-to-day HR matters such as attendance, leave, and general queries
• Support the preparation and delivery of trainings
• Help ensure HR processes stay compliant with German employment law, working with external advisors where needed

Office Management (around 40%)

• Own the day-to-day running of our Munich office, keeping it organized, well-stocked, and functioning
• Manage post, deliveries, supplies, and relationships with office vendors
• Plan and organize team events
• Support communication with external service providers and consultants
• Support documentation for product registration in other countries

Finance (around 20%)

• Manage payments and invoice collection
• Help maintain orderly financial and operational documentation

We welcome applications in English or German.

• At least 2 years of relevant experience in HR, office management, operations, finance, payroll, or a comparable function
• Completed degree or Ausbildung (all areas are welcome!)
• Based in Munich, or able to work on-site in our Munich office
• Near-native German proficiency. Much of the documentation and communication is conducted in German, including interactions with German-speaking authorities and stakeholders
• Excellent English skills for communication within our international team
• A hands-on, ownership mindset. You take care of what needs doing and keep things running without being asked
• Strong organizational skills and meticulous attention to detail
• Comfortable working with digital tools and spreadsheets (e.g. Google Sheets, Microsoft Office) and HR systems

We offer

Benefits

Details

• Location: Munich (hybrid, with a flexible split between office and home office)
• Start: Flexible, ideally soon
• Hours: Full-time

What We Offer

• Real ownership from day one. You run your areas, not just support them
• A lean, international team where your work is visible and your impact is measurable
• Flexible working arrangements and home office
• Wellpass or Deutschlandticket
• No unnecessary bureaucracy. High autonomy, fast decisions, direct feedback