Administrative Assistant to the Principal (Junior School) (m/f/d)

Communication

• Contribute to the preparation and distribution of weekly internal communications and the external parent bulletin.
• Serve as the first point of contact for student, parent, and teacher enquiries, ensuring all responses are handled in a timely, professional, and efficient manner.

Budget and Financial Administration

• Support the Junior School Principal in the preparation of the annual budget.
• Monitor and track budget expenditure throughout the year.
• Manage purchase orders and oversee the approval process for expenditures, ensuring compliance with school procedures.

Calendar Management

• Serve as a member of the school Calendar Committee.
• Coordinate and maintain the Junior School annual calendar.
• Ensure all events, conferences, field trips, examinations, and room bookings are accurately scheduled and aligned with the whole school calendar.

School Operations and Event Management

Facilitate key school functions, including Substitute teacher coverage, Parent-teacher conferences, Orientation Day and First Day of School, Junior School events, and Student field trips.

Student Records and Information Systems

• Manage the Student Information System, ensuring up-to-date student and teacher timetables along with timely communication of enrollment changes.
• Oversee the Junior School report card process.
• Support the annual class placement process.
• Manage student re-enrollment procedures each summer.

Emergency Procedures

• Update Junior School emergency procedures in coordination with leadership.
• Assist in the implementation and ongoing oversight of emergency protocols.

Start of Academic Year Coordination

• Work closely with the Facilities Department to support holiday renovation projects, and classroom reallocation, and room setup.
• Ensure readiness of facilities for the start of the academic year.

Ihr Profil:

• Strong organizational and time-management skills
• Substitute teachers coverage
• Excellent written and verbal communication abilities
• High level of attention to detail and accuracy
• German B1 proficiency Ability to manage multiple priorities and deadlines Proficiency in administrative systems and digital tools Collaborative mindset with strong interpersonal skills