Finance and Administrative Business Assistant (m/w/d)

Accounting and Finance

• Record and review incoming and outgoing invoices, and prepare them for processing
• Keep invoice and payment records up to date and follow up on outstanding items
• Collect, organize, and prepare documents for DATEV and the tax advisors
• Prepare bank statements and supporting records for reconciliation
• Prepare payment runs and transfers for internal approval
• Send documents to the tax advisors and bookkeeping team on time
• Gather information and respond to queries about invoices, receipts, and statements

Office management and Business representative

• Organize day-to-day office operations and keep the workplace running smoothly
• Coordinate office supplies, service providers, and practical office arrangements
• Manage incoming mail, documents, and filing systems
• Coordinate appointments with banks, tax advisors, service providers, and other external contacts
• Welcome visitors and act as a friendly, professional point of contact

Organization and executive support

• Coordinate meetings and appointments and prepare the necessary documents
• Keep track of tasks, deadlines, and follow-ups
• Gather information and documents for the Managing Partners
• Support ad hoc administrative tasks and help improve business processes

• Experience in business administration, accounting and finance
• A careful, organized approach and confidence working with numbers
• Proficiency in MS Office, experience with DATEV or online banking
• Very good written and spoken German and good English
• A friendly, professional manner and confidence communicating with different people
• Initiative, reliability, and the ability to manage several tasks and deadlines
• Familiarity with AI tools as a plus

Wir bieten

• Flexible working hours give you more freedom in your everyday life
• Your modern work environment supports productive working
• Thanks to flat hierarchies, you can quickly take on responsibility