Office & Administration Manager (m/f/d)

In this versatile position, you will be a central point of contact for our management team, employees, candidates, service providers and external partners. Your responsibilities will cover general office management, supporting/helping at recruitment and people operations, corporate administration and the coordination of our international entities.

• Managing general office administration and day-to-day office organization
• Handling a wide range of administrative and organizational tasks
• Supporting the management team with documents, correspondence, appointments and follow-ups
• Supporting recruitment processes, including communication with applicants and coordination of interviews
• Assisting with onboarding, employee documentatio and other people operations matters
• Communicating with employees, candidates, service providers, tax advisors, payroll providers and public authorities
• Preparing, organizing and maintaining contracts, corporate documents, internal records and other important documentation
• Coordinating administrative matters relating to our international entities
• Researching administrative requirements and procedures in different countries
• Supporting the establishment and administrative setup of additional international entities
• Maintaining corporate information, authorizations, responsibilities, and statutory documentation
• Working closely with the management team and our HR and finance functions
• Helping us continuously improve and document our internal administrative processes

Qualifications

• Completed commercial or business administration training or equivalent professional experience
• A structured, accurate and independent approach to work
• Strong organizational skills and the ability to manage several tasks and deadlines simultaneously
• A proactive mindset and the confidence to follow up on missing information or unresolved matters
• Confident use of Microsoft Office applications
• A professional and dependable manner, combined with a high level of discretion
• Very good written and spoken German
• Good written and spoken English
• Willingness and ability to independently familiarize yourself with new administrative and international topics

Your Profile

• Professional experience in office management, executive assistance, HR administration, or commercial administration
• Knowledge of bookkeeping, preparatory accounting, DATEV, or ERP systems
• A basic understanding of corporate structures, subsidiaries, shareholdings, or holding companies
• Experience working with tax advisors, payroll providers, public authorities, or international service providers Nice to have:
• Dutch or Japanese language skills
• A valid Class B driving licence
• We do not expect you to already have experience in every individual area. What matters most to us is that you work reliably, take responsibility, communicate clearly and are willing to learn.

We offer at our HQ in Ratingen:

The position offers the opportunity to grow alongside an expanding international company and to gradually take ownership of increasingly important administrative and organizational responsibilities.

• A diverse and international work environment with a motivated and growing team
• Flat hierarchies, open communication and room to take ownership
• The opportunity to work on international projects across gaming, trading card games, events, retail and logistics
• Regular company gaming events, especially trading card game sessions
• Free water, tea, coffee and soft drinks
• Modern and ergonomic office furniture
• Dog-friendly office environment
• Free parking spots
• Opportunities for personal and professional development