Team Assistant – Accounting & Internal Service (m/w/d)

Reception & Office Coordination Responsibilities:

• Answering and directing phone calls in a friendly manner, as well as organising post and courier deliveries
• Greeting visitors and coordinating hospitality arrangements
• Travel management: organising business trips and managing the travel booking and expense claims platform; providing assistance with visa applications and travel and security notifications where required
• Monitoring and restocking office and kitchen supplies – you keep track of everything and know what is needed
• Managing our company apartment, including the occupancy schedule, equipment & condition checks, in conjunction with our in-house technician
• Support with the onboarding of new staff and an introduction to our office organisation
• Coordinating with our cleaning services for both the office and company apartment

Your tasks in the area of accounting:

• Recording and entering incoming invoices into our ERP system
• Handling petty cash and related documentation
• Support with travel expense claims, in particular the verification, entry and transfer of data from the travel management system to the ERP system
• Issuing outgoing invoices and recording them in our ERP system

• Completed commercial vocational training or equivalent qualification
• Initial work experience in an assistant, office management or commercial role; some experience in bookkeeping is desirable
• Understanding of travel expense regulations and travel management, particularly travel bookings and travel expense claims, would be an advantage
• Structured, self-reliant and solution-focused working style
• Friendly, professional attitude paired with a strong sense of teamwork
• Excellent communication and organizational skills
• High level of reliability, discretion, and dedication
• Willingness to handle routine tasks conscientiously while staying open to new responsibilities
• Genuine interest in improving and optimizing existing workflows
• Confident user of standard MS Office applications
• Very strong command of both German and English (written and spoken at CEFR level C1–C2)
• Desirable knowledge: Knowledge of another foreign language (e.g. Italian or Spanish)
• Class B driving licence

We offer

• A responsible and varied role in one of Europe’s leading geo-information companies
• Comprehensive support in familiarising yourself with your professional role
• Training and development – because your experience and knowledge count
• A respectful, friendly and modern working environment in a multi-national team of committed colleagues and a leadership style based on trust
• An attractive location with perfect public transport connections and great options for outdoor and recreational activities in the direct vicinity
• Various additional benefits, e.g. public transport contribution (job ticket), company pension scheme (optional), travel health insurance (worldwide), occupational health management, and much more