Working Student - Finance & Operations (m/f/d)

• Day-to-day administration of our Moss account
• Match receipts and invoices to transactions, with the correct cost centre and category, so month-end does not turn into archaeology
• Log incoming supplier invoices, route them for approval, and track payment dates
• Process employee expense and travel reimbursements
• Prepare the monthly handover to our tax advisor, flagging anything that looks off (duplicates, missing documentation, unusual amounts) Office management (~30%)
• Keep the Berlin office running: supplies, post, deliveries, equipment
• Coordinate with the landlord, cleaning, and other service providers
• Help organise team events, catering and visitor logistics Purchasing and sourcing support (~20%) Work with our Procurement specialist to:
• Request and compare quotes for office, lab and production consumables and equipment
• Maintain a supplier overview with prices, lead times and payment terms
• Place orders, chase deliveries, and check invoices against what was actually ordered
• Support onboarding of new suppliers - documents, VAT ID checks, terms

Your profile

• Enrolled student in Berlin with studies in the fields of business administration, economics, finance, accounting or similar
• Fluent in German and English, written and spoken. You will deal with suppliers, the landlord and official correspondence in German, and work with the team in English
• Confident in spreadsheets (lookups, pivots), quick to pick up new software and excited about using AI for process improvement
• Genuinely careful with detail - you are the kind of person who notices a duplicate invoice
• Proactive and self-directed: many of these processes are not written down yet, and you will help write them
• Reliably available for 16–20 hours per week across 2–3 fixed days Nice to have:
• Any exposure to Moss, Pleo, DATEV, or another accounting/ERP system
• Previous experience in a startup or a hands-on operations role
• Interest in hardware, manufacturing or deep tech
• Familiarity with German bookkeeping basics (Belege, GoBD, USt)

Why us?

• Location: Berlin (on-site, with some flexibility) Contract Type: Working student - up to 20 hrs/week during lecture periods, more possible during semester breaks Duration: Minimum 6 months, ideally 12+ with the option to extend Start: ASAP
• Real exposure to a group finance function - multiple entities, multiple countries, live investor and audit workstreams rather than filing for a large department
• Direct mentoring from the Finance & Operations lead
• A broad remit: accounting, procurement and operations, rather than one narrow slice of one of them
• Ownership of processes end-to-end, and the standing to improve them
• Flexible working hours and a fair compensation (€ 15 per hour gross starting salary + 50 € monthly employee perk)
• Free snacks, fruits, coffee and tea
• An international environment in a diverse team
• A realistic path to a permanent role after graduation for the right person

You will work directly with our Finance & Operations lead across three areas within Finance and Operations. The split below is a guide, not a rule - in a company our size it moves with what's urgent. Spend management and accounting support (~50%)