Executive Assistant to the President and CEO (F/M/X)

CORE RESPONSIBILITIES

• Provide high-level executive and administrative support to the President and CEO, proactively managing and coordinating their schedules, commitments, priorities and follow-up actions.
• Coordinate competing priorities and executive workflows, anticipating needs, identifying potential conflicts and ensuring that matters requiring attention are appropriately prioritised and followed through.
• Facilitate effective communication and coordination between the President, CEO, Governing Board, Senior Executive Team, IPC members and key Paralympic Movement stakeholders, including tracking actions and follow-up arising from engagements.
• Prepare and coordinate executive meetings and engagements, including agendas, briefing notes, schedules, presentations, reports, correspondence and other relevant materials, ensuring that the President and CEO are appropriately prepared.
• Coordinates the preparation of executive communications and content, working with relevant IPC departments and stakeholders on speeches, presentations, reports, correspondence and other materials, including proofreading and editing in accordance with the IPC Style Guide.
• Manage executive travel and related logistics, working with the IPC travel team to coordinate travel schedules and arrangements, resolve disruptions, complete expenses and administer relevant travel budgets.
• Maintain effective administrative processes, information flow and follow- up across the President's and CEO's offices, proactively identifying opportunities to improve efficiency, structure and effectiveness.
• Handle confidential and sensitive information and matters with a high
• degree of discretion, diplomacy and sound judgement, maintaining
• appropriate professional boundaries while building trusted relationships
• with senior executives, Governing Board members, IPC members and
• external stakeholders.

The role requires a high degree of discretion, judgement and organisational awareness, with the ability to manage and balance the needs of two senior executives, often working across multiple priorities, stakeholders and time zones. The Executive Assistant will also facilitate effective coordination between the President, CEO, Governing Board, Senior Executive Team and key IPC stakeholders.

• A minimum of five years of experience in a similar executive support position, preferably supporting senior executives in an international organisation.
• Share the IPC’s vision, mission and values. A deep passion to work within the Paralympic Movement.
• Demonstrated ability to support two senior executives simultaneously, exercise sound judgement when managing competing priorities, and maintain absolute discretion and professionalism when handling confidential matters relating to either executive.
• Strong diplomacy, problem-solving and relationship-building skills.
• Excellent organisational and project management skills, with the ability to manage competing priorities and complex schedules.
• Exceptional discretion and ability to handle confidential and sensitive information with sound judgement.
• Ability to operate effectively in a fast-paced, international and multicultural environment, managing multiple tasks and meeting tight deadlines.
• Detail-oriented and meticulous work manner, with the ability to work independently and proactively.
• Strong interpersonal awareness and the ability to establish effective working relationships with senior executives, Governing Board members, IPC members and external stakeholders.
• Excellent oral and written communication skills in English; knowledge of other languages is an asset.

We offer

The IPC is an equal opportunity employer, and we especially encourage individuals with a disability and members of minority groups to apply; we support the relocation process and provide transitional accessible accommodation.

The Executive Assistant to the President and CEO (f/m/x) is placed at Level A8 according to our internal compensation structure. The role is responsible for providing high-level executive and administrative support to both the IPC president and CEO, ensuring efficient, diplomatic and professional coordination and delivery of their respective priorities and commitments.